Microsoft Teams has taken the productivity world by storm. That’s because it’s so much more than just a chat app.
The true power of Teams lies in its integration with the rest of Microsoft 365, and its emergence as a one-stop-shop collaboration hub.
As businesses across the country have made the move to hybrid work, technology should empower employees to work effectively, from anywhere, on any device. These technologies typically aim to increase productivity, collaboration and make communication easier. Some businesses have implemented several different platforms, each with a singular use, such as Zoom for video conferencing, Slack for messaging and Microsoft 365 for office applications. Whilst this approach works, ideally, businesses can have a single unified communications platform that enables communication, collaboration and productivity. In this article, we discuss the benefits of unified communications, and how Microsoft Teams can work as such a platform. We also touch on how Sharepoint in Teams is a must have.
What is Unified Communications?
The term unified communications refers to equipment, software and services that can be integrated into a single platform to provide voice, video, instant messaging, file sharing and office applications. It also includes the management and control of these channels. The overall goal of unified communications is to have a single platform that houses all the collaboration, communication and productivity required for an employee to work effectively.
Benefits of Unified Communications
Businesses are constantly looking for ways to increase productivity improve workflows. With unified communications, employees can be more productive as everything they need to do their job is housed within a single platform. This decreases the amount of time spent switching between applications and allows employees to take calls from anywhere.
Reduce Spend on Communications
Businesses that rely on traditional telephony solutions are used to the high costs of installation and line rental. Moving to a unified communications platform also means moving telephony to the cloud with VoIP. This reduces communications spending, whilst giving employees access to new VoIP features.
Improve Customer Service
With a unified communications platform, employees have everything they need to deliver exceptional customer experiences only a few clicks away. This also allows them to see any incoming calls, chat, or emails on any device, ensuring customers never have to wait long before being assisted.
Enable Hybrid Work
It is essential that employees are able to work from any location, including at home, in the office, or on the road. With a unified communications platform, as long as an employee has an internet connection, they can meet, chat and work from anywhere.
How Microsoft Teams excels as a unified communications platform
Microsoft Teams is a perfect example of a unified communications platform. This single solution integrates many Microsoft applications and provides a place for employees to have video calls, voice calls, instant messaging, share files, and much more. There are also many telephony devices that can be integrated with Teams, therefore businesses that have already invested in physical telephone systems can still reap the benefits of unified communications.
For businesses that have already made the move to a hybrid work model, Teams have many features specifically designed to facilitate effective hybrid work and meetings. Some of these features include a digital whiteboard, automatic transcription and different UI views to engage remote and physical attendees. There are also many meeting room technologies that integrate with Microsoft Teams to deliver even better meeting experiences.
Microsoft 365 has always been geared towards increasing workplace collaboration. Within Teams, an employee can start a meeting with internal or external users, then create a document that can be worked on in real-time, with multiple collaborators. There are also tools for sending documents for review within Teams with automatic approval processes.
As Microsoft Teams is a cloud solution, it can be accessed from any device, from anywhere with an internet connection. This fully-featured unified communication platform is included in all Microsoft 365 subscriptions from Business Basic to Business Premium, meaning that many businesses can already start using Microsoft Teams, if they do not already.
Connecting Sharepoint and Teams.
Together, SharePoint and Teams are greater than the sum of their parts. You can accomplish use cases beyond file sharing, including shared news, lists, and apps – all with the ability to have a side-by-side chat and easy sharing across the team – all within the Teams user interface.
When you share and work together, you need the tools and digital workspaces to communicate, access data, and stay productive. SharePoint is the content service that powers the Files experience in Teams. You can easily add additional document libraries as tabs in Teams.
You can also add SharePoint lists and pages as tabs in Teams. And to have your team news automatically trigger discussion in Teams, use the SharePoint News connector for channels to have team news flow directly from SharePoint into the Teams Conversation tab. It, too, is possible to add full sites (including team sites, communication sites and hub sites) as tabs in Teams.
How we can help you
All businesses can benefit from using their 365 subscription to its full potential.
In house we have designed Teams with full Sharepoint integration and voice enabled.
We can help plan, build and get all these elements working together
Teams should be set up by a professional to suit the needs and requirements of the business. If you are ready to fully use top and tail technology across your business then contact us today.