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How do I share my Outlook 365 calendar?

A man is using a computer to send an email using Outlook.

To share your Outlook 365 calendar with others, you can follow these steps:

  1. Open Outlook 365: Launch your Outlook 365 application or access it through your web browser by going to Outlook.com and signing in with your Microsoft account.
  2. Access Calendar: Once in Outlook 365, navigate to the Calendar view. You can usually find this option in the lower-left corner of the screen. Click on “Calendar” to access your calendar.
  3. Select the Calendar to Share: If you have multiple calendars (e.g., personal, work), select the calendar you want to share from the list on the left-hand side.
  4. Share Calendar:
    • In Outlook for Web (browser-based):
      • Right-click on the calendar you want to share in the left sidebar.
      • Select “Sharing and permissions.”
      • In the sharing pane on the right, click “Share this calendar.”
    • In Outlook Desktop (Windows):
      • Click on the calendar you want to share in the left sidebar.
      • On the Home tab, click ” Share Calendar ” in the Share group.”
    • In Outlook Desktop (Mac):
      • Click on the calendar you want to share in the left sidebar.
      • Go to the Calendar tab and click on “Share Calendar.”
  5. Configure Calendar Sharing Options: A sharing dialogue box or window will open, allowing you to configure the sharing options. Here, you can choose who you want to share the calendar with and specify their level of access. You can typically set permissions such as:
    • Full details (read and write access): This allows others to view and edit your calendar events.
    • Limited details (read-only access): This permits others to view your calendar but not make changes.
    • Availability only: This option only shows when you are busy or available without revealing the event details.
  6. Specify Recipients: Enter the email addresses or names of the people you want to share the calendar with. You can add multiple recipients.
  7. Customise Message (Optional): You can include a personalised message to the recipients explaining the purpose of sharing the calendar.
  8. Send the Invitation: Click the “Send” button or equivalent option to share your calendar with the selected individuals.
  9. Accept the Invitation: The recipients will receive an email invitation to access your shared calendar. They need to accept the invitation, and once they do, they will have access to your calendar based on the permissions you specified.
  10. Managing Shared Calendar: You can manage the shared calendar and its permissions anytime by going back to the “Sharing and permissions” or “Share Calendar” option in your calendar settings.

That’s how you can share your Outlook 365 calendar with others. Remember that the specific steps may vary slightly depending on the version of Outlook 365 you are using, whether it’s the web-based version or a desktop application.

If you need advice or assistance, please get in touch with us.


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