Learn to spot a phishing message.

Learn to spot a phishing message

Yann News 10 minutes

Phishing is a popular form of cybercrime because of how effective it is. Cybercriminals have been successful using emails, text messages, direct messages on social media or in video games, to get people to respond with their personal information. The best defense is awareness and knowing what to look for. Here are some ways to recognize a phishing email:

  • Urgent call to action or threats – Be suspicious of emails that claim you must click, call, or open an attachment immediately. Often, they’ll claim you have to act now to claim a reward or avoid a penalty. Creating a false sense of urgency is a common trick of phishing attacks and scams. They do that so that you won’t think about it too much or consult with a trusted advisor who may warn you.

    Tip: Whenever you see a message calling for immediate action take a moment, pause, and look carefully at the message. Are you sure it’s real? Slow down and be safe.

  • First time or infrequent senders – While it’s not unusual to receive an email from someone for the first time, especially if they are outside your organization, this can be a sign of phishing. When you get an email from somebody you don’t recognize, or that Outlook identifies as a new sender, take a moment to examine it extra carefully before you proceed.
  • Spelling and bad grammar – Professional companies and organizations usually have an editorial staff to ensure customers get high-quality, professional content. If an email message has obvious spelling or grammatical errors, it might be a scam. These errors are sometimes the result of awkward translation from a foreign language, and sometimes they’re deliberate in an attempt to evade filters that try to block these attacks.
  • Generic greetings – An organization that works with you should know your name and these days it’s easy to personalize an email. If the email starts with a generic “Dear sir or madam” that’s a warning sign that it might not really be your bank or shopping site.
  • Mismatched email domains – If the email claims to be from a reputable company, like Microsoft or your bank, but the email is being sent from another email domain like Gmail.com, or microsoftsupport.ru it’s probably a scam. Also be watchful for very subtle misspellings of the legitimate domain name. Like micros0ft.com where the second “o” has been replaced by a 0, or rnicrosoft.com, where the “m” has been replaced by an “r” and a “n”. These are common tricks of scammers.
  • Suspicious links or unexpected attachments – If you suspect that an email message is a scam, don’t open any links or attachments that you see. Instead, hover your mouse over, but don’t click, the link to see if the address matches the link that was typed in the message. In the following example, resting the mouse over the link reveals the real web address in the box with the yellow background. Note that the string of numbers looks nothing like the company’s web address.

Fake IP address

Tip: On Android long-press the link to get a properties page that will reveal the true destination of the link. On iOS do what Apple calls a “Light, long-press”.

Cybercriminals can also tempt you to visit fake websites with other methods, such as text messages or phone calls. Sophisticated cybercriminals set up call centers to automatically dial or text numbers for potential targets. These messages will often include prompts to get you to enter a PIN number or some other type of personal information.

For more information see How to spot a “fake order” scam.

Are you an administrator or IT pro?

If you have a Microsoft 365 subscription with Advanced Threat Protection you can enable ATP Anti-phishing to help protect your users. Learn more

If you receive a phishing email

  • Never click any links or attachments in suspicious emails. If you receive a suspicious message from an organization and worry the message could be legitimate, go to your web browser and open a new tab. Then go to the organization’s website from your own saved favorite, or via a web search. Or call the organization using a phone number listed on the back of a membership card, printed on a bill or statement, or that you find on the organization’s official website.
  • If the suspicious message appears to come from a person you know, contact that person via some other means such as text message or phone call to confirm it.
  • Report the message (see below).
  • Delete it.

How to report a phishing scam

  • Microsoft 365 Outlook – With the suspicious message selected, choose Report message from the ribbon, and then select Phishing. This is the fastest way to report it and remove the message from your Inbox, and it will help us improve our filters so that you see fewer of these messages in the future. For more information see Use the Report Message add-in.
  • Outlook.com – Select the check box next to the suspicious message in your Outlook.com inbox. Select the arrow next to Junk, and then select Phishing.

Note: If you’re using an email client other than Outlook, start a new email to phish@office365.microsoft.com and include the phishing email as an attachment. Please don’t forward the suspicious email; we need to receive it as an attachment so we can examine the headers on the message.