The key is to  use read-only protection and passwords to prevent other people from opening or modifying documents in Microsoft Office.

Upping your level of cyber security in any way is a a definate positive way to securing yourself and your business.

So …Make documents read-only!

How do you do this?

  • Open the document that you want to make read-only
  • Select File > Info.
  • Select Protect Document > Mark as Final.
  • Note: In Excel, select Protect Workbook. In PowerPoint, select Protect Presentation.
  • Select OK.
  • Browse to the folder where you want to save the file, enter a file name, and then select Save.
  • When you open the file, a Marked as Final message appears at the top of the document. If you select Edit Anyway, the document is no longer read-only.
  • Encrypt documents with a password
    Open the document that you want to password protect.
  • Select File > Info.
  • Select Protect Document > Encrypt with Password.
  • Note: In Excel, select Protect Workbook. In PowerPoint, select Protect Presentation.
  • Enter a password, and select OK.
  • Re-enter the password, and select OK.
  • Remove password protection
    Open the password-protected document.
  • Select File > Info.
  • Select Protect Document > Encrypt with Password.
  • Note: In Excel, select Protect Workbook. In PowerPoint, select Protect Presentation.
  • Delete the password, and then select OK.

Click on link for Video on how to..

Et voila….its good practice and makes total business sense…

As ever, please contact us for more information and guidance..

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