We are agreed that email is an important and necessary part of your business. Right? In light of cloud based systems such as hosted exchange, as well as on premise, it is and is increasingly becoming important to develop , maintain and standby a company wide document laying down the foundations on acceptable company email practice. It provides an economical and instant means of communicating with staff, customers, and vendors – that’s both simple to use and enables increased efficiency. An email policy is required to protect this necessary business tool. An email policy is a legal document that details your organization’s definition of acceptable use for the company email system. It should indicate who emails can be received from or sent to, as well as outline what constitutes appropriate content for work emails. In additional, having a company email policy should: Protect the Organization from Liabilities: When all employees read and sign an email policy, it proves they are aware and agree to the information contained in that policy. Should an email be sent that is not considered appropriate content according to the email policy, the employee, not the business, should bear the brunt of liability for any damages or suits brought as a result of their sending an inappropriate email. All this helps promote a more Professional Environment: If email is used only in a professional manner in the workplace, you can be sure that embarrassing mistakes will not occur (or at least kept to a minimum). For example, if staff are using work email to communicate with their friends, the content in those emails are likely...
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