Unlocking the potential of Microsoft Copilot: 4 expert tips for proposing.

Unlocking the Potential of Microsoft Copilot: 4 Expert Tips for Prompting

Yann AI, News 11 minutes

Artificial Intelligence is a tool that can help any organisation truly unlock its full potential. Microsoft is at the forefront of pushing this technology to the next level — and Microsoft Copilot is one of its most innovative tools.

Essentially designed to be your companion for your generative AI needs, Microsoft Copilot is a powerful tool that can generate high-quality content from a simple prompt, all within the realm of Microsoft 365. Whether you need to write an email, draft a contract, or create a high-quality template for your admin needs, Microsoft Copilot is there to help.

But how do you make the most of it? The best way of doing so is by ensuring that your prompts are intelligent and considered. That’s why, in this article, we will look at four ways

you can improve your Microsoft Copilot prompts.

What is Microsoft Copilot?

If there’s one thing that can be used to describe 2023 in technology, it’s the rise of artificial intelligence. Microsoft Copilot is Microsoft’s answer to this, using generative AI technologies to act as your companion within your favourite Microsoft 365 applications.

Microsoft Copilot aims to increase productivity and improve your workflow. After all, a task that might take you twenty minutes can be done by AI in seconds — hence why Copilot is such a strong tool.

Fully integrated into the Microsoft 365 ecosystem, Microsoft Copilot works perfectly with Word, Excel, Outlook, and every other 365 application.

Tip 1: Be specific and concise.

The first step is to ensure that your prompts are specific to what you need and concise. After all, if you don’t use prompts that are straightforward and to the point, the AI output will be more difficult to control and will provide results that are further from what you’re looking for.

A white screen with an arrow pointing to the right.

For example, this prompt is succinct and to the point. It tells the AI exactly what you need without any unnecessary details.

A meeting confirmation email template is shown.

Using a confusing prompt with lots of unnecessary information will make it much harder for the AI’s response to be what you really want.

 

A screenshot of a message sent to a customer.

While this output is fine if you’re specifically looking for this, chances are that you don’t need the whole answer. Specificity in your prompts will ensure your generated output matches your expectations far more closely. 

Tip 2: Use natural language and conversational style.

AI language models use language to achieve a goal essentially and are trained to be able to work with human input. This means that talking to one as naturally as possible is incredibly important,  as it will allow you to be more accurate to your needs rather than trying to bend your words to fit whatever the AI is looking for.

A screen shot of a screen with a message on it.

Using questions is great for this, as the AI will work with you to find a solution. So, instead of trying to get everything in one message, have a conversation with the AI to try to get to the bottom of it — using leading questions and keeping the natural flow of things.

 

A screenshot of a conversation between a customer and a sales rep.

If you try to get everything in one go, the input becomes muddled, and the results aren’t as good.

 

A screenshot of a landing page for a lead generation campaign.

Treating Copilot like a search engine will also just cause a lot of confusion on both your side and on the side of Copilot. Where on a search engine you can browse results, Copilot will gather results to give you a succinct explanation — which means that the prompt needs to be in a style that can be used to find the relevant information.
Tip 3: Provide context and background information.
While staying succinct is important for getting great results, providing relevant context is also vital. Knowing when to provide context in your prompts and when not will help you ensure that you get what you want out of them.

 

A screen shot of a powerpoint presentation.

Here’s a basic prompt. By giving Copilot more information, we can get a more accurate answer to our specific problem.

A screen shot of a powerpoint presentation template.

What you shouldn’t do is give too much information that isn’t relevant. But, it’s fine to go into detail about relevant information if it’s required. You should be the judge of this, and learning how to do so is going to help you use Copilot and reach its full potential.

A screen shot of a page with a button to create a presentation.

Generally, by giving relevant information, you can ensure that your prompts achieve whatever you need.
Tip 4: Experiment
Finally, you should ensure that you experiment and work with Copilot to get exactly what you need. Much like in a normal conversation, follow-up and leading questions are great, but you can even just ask the same question in a slightly different manner and get a different response that could be more helpful.
The only way you can really get used to using Copilot is by experimenting with it and working out what works for you. Different situations require different prompts, and much like an artist would need to get used to a paintbrush, learning how you can utilise Copilot in certain situations is vital.

A screenshot of a text message from a customer.

A screenshot of a text message from a customer.

While similar, each iteration will help you find the perfect output for your specific situation — which is why it’s important to experiment within Copilot as much as possible so it can provide you with a broad range of results.

A screenshot of a text message with emojis on it.

While sometimes it may seem like your experimentation may not be useful, doing this can help you find a range of new answers and ideas to use Copilot well.                                                     
Final Thoughts
Microsoft Copilot is an AI language model that can accelerate your work and let you find new ways to express your ideas like you never thought possible. From simple research to full content iteration, Microsoft Copilot does it all — and these tips will help you make the most of it.
If you want to get started with everything Microsoft 365 but don’t know how to, contact our team today. We’ll be able to help you get started and provide a helping hand along the way.

 

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